Art Display Policy

Statement of Policy

The Scarsdale Public Library offers gallery space in the S. Spencer Scott Room for the exhibition of artwork, crafts, and collections of unique, interesting or historically significant items. All exhibits are free and open to the public.

The Library encourages exhibitions of painting, photography, sculpture, crafts, etc., for civic, cultural, educational and recreational purposes.  Exhibit space is made available on an equitable basis to individuals or groups with respect to artworks that best meet the standards for acceptance.  Local and regional residents and organizations are invited to apply.  Preference is given to applicants from Scarsdale.

Library use of display areas takes precedence over any other use and the Library reserves the right, without notice, to cancel the use of the display area by exhibits if the Director determines that the display space is needed for Library purposes.

Application for Use

The Library Director, as designee of the Library Board of Trustees, has authority for approving the use of exhibit space.  Application for exhibit space is made to the Library Director or designee. Acceptability of an exhibit is at the discretion of the Library Director whose decisions may be appealed to the Library Board of Trustees.  In exercising such discretion, considerations will include artistic merit, degree of general public interest in the subject matter and medium/media of an exhibit, importance of the exhibit as a record or reflection of the times or of the community, and degree to which the exhibit will be responsive to and consistent with the Library’s Mission Statement and Policies.

Application for use can be made by contacting the Library Director or designee, who will first determine if the exhibit space is available when the artist wishes to exhibit.  Exhibits are scheduled for not more than a month, for which a fee is charged. A separate application for a reception, for which there is an additional fee, must be made at least 2 weeks prior to a planned event.

Selection Criteria

Exhibits should reflect the library’s role as an educational and cultural institution presenting a balanced program of exhibits in all suitable media.  Selection criteria for art exhibits follow the standards set in the library’s Materials Selection Policy.  Artists must make their works available for review, whether through online sources, copies or prints.  Items of high value or extreme delicacy are generally not selected.

The Library recognizes that the contents of an exhibit may offend some library users.  A request for reconsideration of any given item in an exhibit will be referred to the Library Director.

Responsibility for Use

Insurance: The Library is not responsible for the theft or damage to items on exhibit, nor does it provide insurance to protect them.  Insurance is the sole responsibility of the exhibitor.   Exhibitors must sign the waiver on the Scott Room Exhibit request form.

Arrangement:  The Library reserves the right to determine how all exhibits are arranged.

Publicity:  Any publicity, signage or written material provided by the artist to accompany an exhibit must be approved by the Library Director, and will then be displayed with the exhibit

Sales:  Subject to the prior permission of the Library Director, and provided that the artist has agreed beforehand upon a specified percentage of all proceeds to be donated to the Library, works of art may be offered for sale, with prices established by the artist. The artist is responsible for conducting the sale of any work directly with the purchaser, not through the library staff.  Works that are not available for purchase must be clearly designated “NFS” (Not For Sale).    Works sold must remain on exhibit throughout the designated period.


Approved by the Scarsdale Public Library Board of Trustees

February 8, 2016